Booth Rules and Regulations
All exhibitors in the Haysville Fall Festival must meet the following terms and requirements. Please review these terms carefully. Your signature on the application form constitutes acceptance of these terms.
Requirements for Eligibility
*NO “READY TO EAT” FOOD OR DRINK IS TO BE SOLD OR GIVEN AWAY FROM ANY BOOTH. This includes popcorn, bottled water etc. You may give away small pieces of candy in your booths.
*No flea market or garage sale items are allowed.
*The Committee reserves the right to remove any item from sale that is deemed inappropriate.
*The Committee reserves the right to exclude non-compliant vendors from future shows.
*Your permanent Kansas Sales Tax Number or SS# MUST be included with your application
*The hours of the show are: Friday is voluntary. Saturday 9 am to 6 pm, Sunday 10 am to 2 pm
*All vendor vehicles must be out of the park and off Sarah Lane by 4:00 p.m. on Fri 8:30 a.m. on Sat., 10:00 a.m. on Sun.
*No parking is permitted on Sarah Lane or Hungerford Ave. except during set-up and take-down times.
* No Dropping of trailers is permitted on Sarah Lane, Hungerford Ave. or in the Park during set up and tear down.
*The Festival is a two-day event and Vendors are expected to maintain the booth both days with sufficient product to sell both days. If you will be unable to attend both days we ask you not to sign up for a booth. If you sign up for a booth and do not have personnel in your booth both days you may be excluded from future shows.
* Laser Lights or anything that shoots any type of projectile are not to be sold.
*Any knife or cutlery is to be boxed and bagged at time of sale. Kansas and local laws do need to be followed in regards to the sales of such items. NO Switchblades or anything else prohibited by law!
**While we make every effort not to duplicate certain types of booths we can not guarantee that there will only be one of each type of vendor. A description of what you plan to have/do in your booth is required. Those registering their booths earliest will be given precedence over later registrations.
*Commercial: These are booths that have mostly commercially produced merchandise or products. May have craft items in these booths.
*Craft: These are booths that are homemade items. You may have homemade canned type food that is not ready to carry around and eat. Examples: Jellies, jams etc.
Booths such as picture booths, face painting, spray on tattoos etc. will be placed in the Kid area with different prices and regulations.
*Civic: Government, Civic groups, churches or religious themed booths.
*ALL booth spaces are 10 feet by 10 feet and located outdoors.
*Tent or canopy size is restricted to 10 feet x 10 feet or smaller for each space you purchase.
*We do not provide tables or chairs.
*The vendors may come to the park after 12:00 p.m. on Friday to locate their booth space
and set up, however vehicles will only be allowed in the park until 4:00 p.m.
*Vendors may begin setup at 12:00 p.m. Friday, 6:00 a.m. Saturday and 7:30 a.m. Sunday.
*It will be your choice to either take down entirely or leave your booth standing overnight. Please note that you will NOT be allowed to bring your vehicle into the park Saturday evening.
*Although we provide security for Friday and Saturday Night, please be advised that vendors assume all risk for accidents and losses to themselves and exhibits. The Haysville Fall Festival Committee will not be responsible for theft and damage to merchandise or personal property.
*We encourage all vendors to carry liability insurance.
*It is expected that the area in and around the space your booth occupies during the Festival will be returned to its previously existing condition prior to your departure. All trash picked up and taken with you.
*If your booth requires electricity please bring you own heavy-duty extension cord.
*There are a very limited number of electric spaces available. The earlier you get your registration in the better chance you have to get one of these spaces. We will contact you if you ask for electric and we have already filled all of the spaces.
*Failure to pay for electric and running cords to your booth will result in a $50.00 fine per day.
*The Haysville Fall Festival, City of Haysville and Volunteers are not responsible for any damages resulting from the use of electricity in your booth. By choosing to pay for electricity you accept all responsibility for damages incurred by power surges, failures, or any other electrical issues.
*Registrations are accepted beginning when this form is placed on the Festival website the first part of the year.
*Deadline for registration is September 30, 2019. The cancelled check or Paypal payment is your receipt and notification of your acceptance. We will send confirmation letters out after Oct 1st via email (if provided) or regular mail with booth locations to all those registrations received by Oct 1st. You may check our website for boothwww.haysvillefallfestival.com All booths are on a first come, first serve basis.
*Returned checks will be grounds for removal from this and future Haysville Fall Festivals.
*There are no refunds for cancellations after September 1, 2019.
*All money and/or taxes are the sole responsibility of the exhibitor in compliance with State of Kansas rules.
*Registration is only confirmed when form and payment have been received.
Again Booth confirmation letters will be sent out after Oct 1st.